Het subsidieproces

What is a grant?

A grant is an entitlement to money from the community. It is usually a one-off amount that you therefore have to apply for again and again. With that amount, the applicant makes a contribution to realise the municipality's established policy. For example, in the field of care and welfare, education, sports, art and culture, integration and recreation.

These may be organisations and facilities to which the municipality makes a financial contribution, such as sports clubs, the library or playgroups. Small-scale initiatives by residents or foundations are also supported if they fit within the policy.

Each type of grant has its own ‘rules of the game’. Such as the amount of the amount, how you apply for it and how you have to prove that you spent the money correctly.

The higher the amount, the more rules and checkpoints.

Subsidy index

Each year, the local authority decides whether grant amounts are to be indexed, and if so, by what percentage. This is done to ensure that the value of grants keeps pace with the rising cost of living.

For the year 2027, the indexation rate has been provisionally set at 3.5%

This percentage is subject to change, as the Multi-Annual Programme Budget will be finalised in November 2026. We advise you to use this percentage for the time being in your grant application for 2027. Should there be any change to the index percentage, we will inform you after November 2026.

Avoid late submission – sort it out before 1 May 2026

We would like to receive your grant application for the year 2027 by 1 May 2026 at the latest. You can submit it online via Budgetary grant | Municipality of Apeldoorn.

Application and award

For each type of grant application, there is an online application form (wherever possible). The council’s grants office checks whether the application is complete and whether the correct documents have been included.

The council’s specialist team checks whether the application meets the criteria set out in the scheme and prepares the decision. The Mayor and Aldermen decide whether to approve the application. The council’s grants office sends out the grant award decision. The municipality’s Grants Office pays out the agreed advance (in instalments).

The Bibob Act

Your application will be assessed in accordance with the Bibob Act if there are indications that there is a serious risk that the grant decision will be used (in part) to commit criminal offences. To undergo the assessment under the Bibob Act, you must complete a separate application form. You will receive this form from the local authority, and it can also be found on the BIBO page.

Implementation and reporting

The applicant carries out the first part of the agreed work and submits the interim report online (as far as possible).
The applicant will carry out the remainder of the agreed work and submit the report online (as far as possible).

Determination and payment

Your grant must be approved. Once it has been approved, the grant can be paid out or offset.

The applicant must (as far as possible) submit an application for a declaration online. The grant scheme usually has pre-determined dates.
The applicant may, if necessary, submit a request for an extension.
The council will decide on the allocation of the grant.
The grants office will send out the grant award decision or the notice of intention to reduce the grant.
The council’s Finance Department will pay out the agreed outstanding amount (in instalments) or demand repayment of part of the advance.

For smaller grant amounts, the award may also serve as the final decision. In such cases, the applicant does not need to submit a separate grant application and request a final decision. This is specified for each type of grant. It often depends on the amount applied for.

Submit the final statement

Justification, amendment or postponement

Have you applied for a grant and would you like to account for it? Or would you like to make a change or request an extension?

In that case, you can do this online by change your grant online.

Frequently asked questions

How can I be sure that you’ve received my application?

You will receive an automatic confirmation of receipt by email. This confirms that we have received your application. The confirmation will include your case number.

Can I also submit an application by email?

From 2018, we will be using online application forms. If you are unable to complete the application this way, please contact the grants office by email at subsidiebureau@apeldoorn.nl or by telephone on 14 055.

My organisation is already registered, but I don’t have my login details yet

The administrator within your organisation can add you as a contact in the digital portal. You will then receive your own login details. Not sure who the administrator is? Please contact the council on 14 055, or via the contact form.

I can’t upload my attachment

The technical team at Apeldoorn Council will help you upload the application form. To do this, please get in touch with us.

My attachment is larger than 32 MB. How do I submit it?

Split your document into several parts, each less than 32 MB in size, and attach all the (partial) documents to your application. You can also contact the grants office by email at subsidiebureau@apeldoorn.nl or by telephone on 14 055. They will be happy to help you.

Who should I contact if I have any questions?

For an answer to your specific question about the grant, please refer to our website, which contains information on grants. If you cannot find the answer there, please contact the grants office by email at subsidiebureau@apeldoorn.nl or by telephone on 14 055.

I can’t find the new form on MijnApeldoorn.nl

You can find a new form on the webpage for the relevant grant scheme. Forms submitted previously and applications that have not yet been finalised can be found – once you have logged in – on your Company Page. These are listed under the heading “Your affairs”.

The grant process