Datapedia

A B C D E F G H I J K L M N O P Q R S T U V W X Y Z

A

Customer

Data users are organisations that obtain data from the core registers. Public authorities must use the authentic data from the core registers in order to carry out their public duties.

Public interest

If a task in the public interest needs to be carried out for which the processing of personal data is necessary, then the personal data may be processed. This also applies to tasks carried out in the exercise of official authority entrusted to the data controller. This includes, amongst other things, the usual processing carried out by, for or on behalf of the government. For this basis, there will usually also need to be another legal basis. For example, because a particular task or obligation is laid down in a law. One of the data subject’s rights under the GDPR is the right to erasure. This is also known as the right to be forgotten. However, if personal data is processed on the basis of public interest, the right to erasure does not apply. This is perhaps not surprising, as otherwise local authorities would be unable to maintain the BRP (Basic Register of Persons, which includes the former GBA).

Algorithm

An algorithm is a mathematical formula. In programming terms, it is an instruction – a piece of code – designed to solve a problem. Algorithms allow the creator to determine in advance what will happen in a given situation. Algorithms help us to process information more quickly and to make complex decisions. They also enable smart technologies such as artificial intelligence.

Anonymise

It refers to the conversion of personal data into data that can no longer be used to identify a natural person, taking into account ‘all means that could reasonably be used for this purpose’, by both a data controller and a third party.

Where data has been fully anonymised, data protection legislation no longer applies. Data protection legislation does, however, apply to pseudonymised data.

Authentic registration

Authentic records contain unique data that has been verified and substantiated by official documents, such as a birth certificate or a land survey. This data is of such high quality that the government can use it in its work without any further investigation.

GDPR: General Data Protection Regulation

The regulation that standardises the rules governing the processing of personal data by private companies and public authorities throughout the European Union. This means that the same privacy legislation applies across the entire European Union (EU). Its predecessor was the Personal Data Protection Act (Wbp).

B

BAG

The Basic Register of Addresses and Buildings contains basic municipal data on all addresses and buildings within a municipality. All this data is collated in a National Facility (BAG LV). The Land Registry manages this and makes the data available to organisations with a public remit, institutions, businesses and private individuals. The local authority is the data owner of the BAG.
Is there something wrong with the BAG? If so, you can report. You can read more about this on the website of the land registry.

Basic registers

There are 10 basic registers. A basic register is a register officially designated by the government, containing data that all government bodies are required to use when carrying out public law duties. This may involve emergency services responding to incidents, efficiently determining entitlement to benefits, or assessing licence applications. Citizens’ privacy is safeguarded when this data is used.
The central government has designated 10 core registers which all public authorities are required to use when carrying out their public law duties.

1. Basic Register of Addresses and Buildings (BAG)
2. Basic Register of Large-Scale Topography (BGT)
3. Basic Income Register (BRI)
4. Land Registry Basic Register (BRK)
5. Basic Subsurface Register (BRO)
6. Basic Register of Persons (BRP)
7. Basic Topography Register (BRT)
8. Vehicle Register (BRV)
9. Commercial Register (HR)
10. Valuation of Immovable Property (WOZ)

BGT

The Large-Scale Topography Base Register (BGT) is a digital map of the Netherlands on which buildings, roads, watercourses, sites and railway lines are clearly recorded. The map is accurate to within 20 centimetres and contains a wealth of detail, just as you would see in reality. Think of trees, roads, buildings – in short: the layout of the physical environment. The local authority is source holder from the BGT.
Is there something wrong with the BGT? If so, you can report.

Big data

There is no single, clear-cut definition of Big Data. Big Data refers to large volumes of data that are generated at a rapid pace and take various forms (text, video, audio, measurements, etc.). A standard processing programme such as Excel cannot cope with these volumes and speeds.
The municipality of Apeldoorn has a wealth of data, but it is not classified as ‘Big Data’. By combining this data and identifying links between different sets of information, we gain an insight into the ups and downs of our municipality. This insight can help us in the services we provide, in our day-to-day operations, and in supporting our residents.

BRI

The Basic Income Register contains the aggregate income or taxable annual earnings of everyone who files an income tax return. Government organisations use the BRI to determine allowances, grants or benefits. The income recorded in the BRI is known as registered income. Registered income (from the previous year) can be viewed on MijnOverheid. The Tax and Customs Administration is the BRI’s source holder.

BRK

The Land Registry’s basic register consists of the cadastral register and the Cadastral Map. Many users rely on cadastral data as the basis for their own work processes. The Land Registry has therefore, in effect, been functioning as a basic register for a long time. The Land Registry’s products will remain available via ‘Mijn Kadaster’ and other channels. Direct links will be established with other basic registers so that data from other registers can also be incorporated into the cadastral register and cadastral products. The Land Registry is the BRK’s source holder
If you have any doubts about the accuracy of the information in a record held by the Land Registry, you can report.

BRO

The Basic Subsurface Register (BRO) is set to become the central database containing public data on the Dutch subsurface. The BRO Act came into force on 1 January 2018 and requires data holders to submit and use soil and subsurface data in digital form. This obligation will be phased in over the next four years. The data in the register has been validated and is important for drinking water extraction, underground transport and mineral extraction, as well as for above-ground activities such as the energy transition, housing construction and the development of infrastructure. The local authority is the data holder for the BRO.
If you have any doubts about the accuracy of certain information in the BRO, you can report.

Source holder

A data provider is an organisation responsible for collecting and maintaining data in a basic register. A data provider must also ensure that this data is reliable, complete and accurate. A data provider may be responsible for several basic registers.
In addition to the local authority, the Land Registry, the Chamber of Commerce, the UWV and the National Road Traffic Authority are also data sources.

BRP

The Basic Register of Persons (BRP) is the basic register for personal data within the system of basic registers. The Dutch government uses the data recorded in the BRP. This includes, amongst other things, name, date of birth, place of birth, place of residence and family relationships. Other organisations also use the data in the BRP, such as pension funds and research institutions. The local authority is the data controller for the BRP.
Is there something wrong with the BRP? If so, you can report.

BRT

The Topography Basic Register consists of digital topographical datasets at various scales (scale: 1:10,000, 1:50,000, 1:100,000, 1:250,000, 1:500,000 and 1:1,000,000). The Land Registry is the custodian of the Basic Topography Register (BRT). This collection of topographical data sets is available as open data. This means that the Land Registry makes these data sets available free of charge and subject to minimal supply conditions. The Land Registry is the BRT’s data source. Have you spotted an error in the BRT’s data? If so, you can report.

BRV

The Basic Vehicle Register (BRV) contains details of vehicles, vehicle registration certificates and the individuals to whom the certificates have been issued. The RDW (Road Traffic Authority) uses this register to provide information to public authorities, members of the public and businesses. The RDW (National Road Traffic Authority) is the data controller for the BRV. If you notice an error in the BRV data, you can report

D

Dashboard

A dashboard is a visual, digital representation of a range of information. Dashboards often use gauges or charts to provide a clear overview of a wealth of information. A dashboard often allows users to access the underlying data as well.

Data

Data refers to all types of information (symbols, characters, numbers, words, etc.) that represent facts. Data exists in both structured and unstructured forms. Structured data refers to information that is organised, categorised and stored in a database in a way that makes it easy to trace. Data in the form of data files, documents, messages, images or sound is referred to as unstructured data.
Information
Information is data that has been given context, meaning and coherence, which can be interpreted and is of newsworthy interest to the user.

Datalab

Datalab is a collaboration between data specialists within the municipality of Apeldoorn. Datalab brings together data from various internal and external sources, analyses it, and this yields new information. Existing data is used, but surveys are also sometimes conducted to gather new data. The result is information that provides you with the necessary input for your project or policy document. This information is presented in the form of maps, a digital dashboard or, for example, a report. Secure, reliable and in compliance with data protection regulations.

Do you have a question about the Data Portal, the Data Lab or the Data Portal’s data and products? Please email your question to opendata@apeldoorn.nl. A member of staff from the Datalab will then get in touch with you. You can also request open data.

Data

A collection of data. It is most commonly presented in tabular form. Each column represents a particular variable. Each row corresponds to a specific member of the data set in question. This row contains the values for each of the variables, or attributes, for this member. Each value is known as a data point. The data set may contain data for one or more members, corresponding to the number of rows.

Data Specialist

A data specialist works with data. By collecting, collating and analysing data, new information is generated. This information provides input for the organisation in relation to policy documents, business processes and the services provided by our local authority.  The data specialist ensures that the information obtained, together with explanatory notes, is made available in a secure and reliable manner in the form of reports, maps, graphs or, for example, a web application.

Purpose limitation

The fundamental principle of purpose limitation is that data must be processed and collected for a specific, explicitly defined and legitimate purpose. ‘Specific and explicitly defined’ means that data must not be collected without a precise description of the purpose.

F

Functional Administrator

A functional administrator monitors the processing of data supplied by a data owner. The administrator also processes this data into outputs such as reports and summaries.

G

Data management

Data management encompasses all the activities required to ensure that the necessary data is available within the organisation at the right time. It is an umbrella term for organisational, process-related and technical aspects that enable effective access to data.

Legitimate interest

Legitimate interest is, in essence, primarily a matter of balancing interests. The processing must be necessary for the legitimate interests of the controller or a third party, unless the data subject’s privacy interests outweigh those interests. In this regard, consideration must be given, for example, to the extent to which the data subject could reasonably have expected the processing to take place and, if so, for what purpose. This ground may, for example, be used to enable direct marketing. Please note that a data subject may always object to direct marketing, in which case the processing must cease. Legitimate interest is also important for photographers who, for example, take photographs at events, carry out journalistic or documentary photography where a release form is not possible, or engage in street photography.

Basis

This means that there must be a valid reason for processing personal data. The privacy legislation, the General Data Protection Regulation (GDPR), sets out six such reasons. The legal term for these reasons is ‘legal bases’.

1. Consent
2. Performance of the contract
3. Legal obligation
4. Vital interests
5. Public interest
6. Legitimate interest

H

HR

The Commercial Register is the basic register in which all companies and legal entities are listed. All other organisations involved in economic activity are also listed in this register. This provides legal certainty when doing business. The government will make use of this basic register mandatory. For example, a local authority must consult the Commercial Register if it is looking for information about a company. The Chamber of Commerce is the source holder for the HR. Is there something wrong with the HR? If so, you can report it via Digimelding pass on.

I

Infographic

Infographics are used to convey information quickly and clearly. In an infographic, text and images form a single, integrated whole. The use of infographics is also referred to as data visualisation. Examples of infographics include charts, instruction diagrams or maps. An infographic allows the reader to take in information at a glance (or step by step). This makes the information in an infographic more accessible than if it were presented in plain text form.

Information

Information is data that has been given context, meaning and coherence, and which has been correctly interpreted and therefore has news value for the recipient.

Information Management

Information management is a process that ensures that the information requirements arising from an organisation’s work and business processes are translated into the provision of information.

Information Manager

An information manager advises the organisation on the use of information and IT. Together with the organisation, he or she draws up an information agenda.  This agenda sets out all the activities that will take place over a given period (usually a year) in the field of information and IT, enabling the organisation to respond quickly and effectively to (digital) developments.

Information product

A digital or physical format in which information is presented to a user. An information product from the Datalab can take various forms, such as a table, graph, report, map, dashboard, website or app.

Interoperability

Data is interoperable and aligns with processes and collaborative data infrastructure.

K

Core Registration

Within the public sector, there are many registers in use, including the statutory Basic Registers. Data that is not included in a Basic Register but is important for the performance of tasks may be included in a core register.

A core register is a municipal register designated by the Executive Board/Council, in which the data is made available and requirements are set regarding the accuracy, timeliness, quality and mandatory use of the data recorded. (The municipal council has the authority to regulate and manage the organisation of data management.)

This places core registers on the same level as the basic registers and contributes to greater professionalisation and a more efficient organisation of municipal information management.

Each year, on the initiative of the Director of Basic and Core Registries, and in consultation and coordination with the information managers, a decision is made as to which registries will be designated as core registries for the coming year. Factors taken into account include whether data appear in more than one other register, whether they add value to the themes and programmes – alignment with the portfolio, support, availability of staff and resources, etc.

By the end of 2024, the first five core registers will have been designated. These are:

• Management of Public Space Assets
• District and neighbourhood divisions
• Parking
• Contract Register
• Registration of healthcare providers

Work will be carried out in 2025 to implement these registrations.

Quality

In order to produce accurate and comprehensive information products, it is essential that the data is of good quality.

Artificial intelligence

Artificial intelligence is the ability of machines, software and devices to solve problems independently. In doing so, they mimic human thinking. Artificial intelligence (AI) enables devices to respond to data or stimuli from their environment. In doing so, they make decisions independently. AI is therefore not about computing power, but about the ability to learn and make decisions (independently). However, the devices are not aware of the tasks they are performing. They simply follow algorithms and recognise patterns. By learning from their own mistakes, they achieve better results. This is why it is often referred to as machine learning.

L

Nationwide service

This is a national distribution centre designed to enable the centralised dissemination of information gathered at a local level.

Surveyor

A surveyor measures distances, heights and angles, and determines coordinates in the outdoor environment. The data is used to map out maps, areas, building sites, the land registry or plots of land. Changes to an area or a structure can thus be accurately mapped. A surveyor can also carry out the staking out (marking out on the ground) of roads, engineering structures, piles or boundaries.

M

Reporting Centre for Errors in Government Organisations (MFO)

In order to provide you with the best possible service, many government organisations use your personal data. Examples include the Tax and Customs Administration, the UWV, the Land Registry and your local council. Sometimes this also involves data linked to you, such as your assets, properties or other items. It is important that this information is correct, but sometimes mistakes are made. This can have unpleasant consequences. How do you sort this out? If you think there is something wrong with certain details, you should always contact the organisation responsible for that information first. You can do this by submitting a notification at the organisation in question.

Are you really stuck? If so, please contact the Reporting Centre for Errors in Government Records (MFO). The MFO helps people to correct inaccurate data in government registers.

The MFO will investigate the error, explain the registration process and guide you to the correct organisation. If you are unable to resolve the issue yourself, the MFO will contact the relevant authority to find a solution together.

O

Duty to investigate

The data controller is obliged to investigate any inaccuracies in the records.

Open data

Open data is data that has been made freely available and can therefore be used, reused and distributed by anyone. There are no technical, legal or financial barriers to this. It often consists of unstructured data that interested parties can work with themselves. The municipality of Apeldoorn makes open data available via the Data Portal. If you wish to request open data, you can do so by request for information to submit. You can find more open data from the government here:

• data.overheid.nl
• www.PDOK.nl  (Public Services on a Map)

P

Pseudonymisation

It is a technique for improving security measures. Pseudonymisation is a method whereby identifying data is replaced by encrypted data (the pseudonym) using a specific algorithm. As the encryption process is reversible, pseudonymised data relating to an identifiable person is still considered personal data under the GDPR.

S

System of Basic Registers

The Netherlands has 10 basic registers. These contain general information such as personal details, addresses and company names. The government is set to merge these registers into a single system of basic registers. Provinces, municipalities and water boards have access to this data for the purposes of their work.
Benefits of linking basic registers:

• civil servants are more efficient;
• better service;
• citizens and businesses only need to provide their details once;
• The government only needs to process the data once.

The entire public sector is required to use the basic registers.

T

Obligation to report back

If a customer has any doubts as to the accuracy of the information in the authentic records, then he or she is obliged to report this to the source holder. The source holder is then also obliged to investigate the report thoroughly and, if necessary, make the necessary corrections. Would you like to provide feedback? You can do so via the open data webpage.

Consent

Consent may be given through a free, specific, informed and unambiguous expression of will. Consent must be explicit. Implied consent is not sufficient. The requirements for consent have become stricter than they were under our current privacy law, the Personal Data Protection Act. Furthermore, consent may be withdrawn at any time, and doing so must be just as easy as giving consent in the first place. If this happens, you therefore lose your legal basis and the personal data may no longer be processed. This legal basis is primarily a safety net, a sort of residual provision, in case you are unable to rely on any of the other legal bases.

U

Performance of the contract

This concerns a contract to which the data subject (the person to whom the personal data relate) is a party. The contract cannot be performed without that personal data. Consider, for example, a shop that needs an address in order to deliver products. If the processing of the personal data is merely convenient, but not necessary, then this legal basis cannot be used.

V

Vital interests

Personal data may only be processed in order to protect the vital interests of a natural person. A vital interest is not easily established. ‘Vital’ means that the person’s life is at stake. This does not so much apply to general medical data, but rather in the event of an accident, for example, where personal data is processed in order to treat someone at that moment. This legal basis can, but almost never should, be used. It may only be used if no other legal basis is available and there is nevertheless a necessity to process the data in order to protect the vital interest.

W

Legal obligation

Sometimes there is a legal obligation under which you are required to process personal data. These obligations are then set out in a different piece of legislation. Take, for example, invoices that must be kept for 7 years. You are not obliged to include a contact person on these, but details of sole traders are also personal data. You must therefore retain that invoice, including the sole trader’s details. Payroll records must also be kept for seven years. This includes employment contracts, sick notes and a copy of proof of identity.

WOZ

The data collection for the WOZ Basic Register comprises various data items required to link this value both to a property and to an interested party. “Assessed value” (WOZ value), a BAG address and the link to cadastral parcels and/or addresses and to BAG residential properties, pitches, moorings and/or buildings. The local authority is the data controller for the WOZ. Feedback can be provided by to object.