System of basic registers

The Basic Registries System plays an important role in tackling social issues. Whether it concerns the deployment of emergency services, the efficient determination of entitlement to benefits, the assessment of licence applications or the fight against fraud, all parties involved benefit from the smart use of commonly used government data such as addresses, personal data, company names and geodata.

This data is recorded in basic registers. By sharing data already known to the government, the government can operate more efficiently and improve its services. This means that a citizen or business does not have to submit certain data repeatedly; a single submission is sufficient. To enable the sharing of data, the Dutch government is setting up a System of Basic Registers. Apeldoorn is also working hard on this system.

The municipality of Apeldoorn is (co-)data controller for the following basic registers:

• BRP (Basic Register of Persons),
• BAG (Basic Register of Addresses and Buildings),
• WOZ (Property Valuation),
• BGT (Basic Register of Large-Scale Topography) and
• BRO (Basic Subsurface Register).

The quality of these core registers is crucial, as any errors in the records will have an impact on all the organisations that use this data.

The introduction of the System affects everyone within the local authority – from management to staff, and beyond. It affects user channels, processes, organisational culture, applications and data.

The objectives

External

1. The system ensures that various types of data – such as information on people, buildings and geology – can be easily linked. This generates valuable information for disaster response and combating fraud.
2. Citizens and businesses do not need to provide their details over and over again: enter once, use multiple times
3. Cost savings through lower management costs

Internal

1. The official data can be found in just one place, rather than spread across several separate records.
2. By linking the records together, the government can always have access to sufficient reliable and up-to-date data at short notice.